4 Features of deal rooms that regularly are left out

Virtual repositories became trendy rather quickly. They make the process of sharing of the information easy and quick. Moreover, this online deal room gives the chance to create better communication within employees and investors and improve the teamwork in the company. Virtual repositories are a protected and structured space where companies can hold several projects at the same time. But whilst most of the users use only obvious features, virtual repositories have something more to provide you with. There are some unusual instruments that digital data rooms providers give their users. Using them businessescan develop their processes even more. So let’s take a look at these tools.

“Email In”

Email is a basic app pre-installed on any gadget. So it is quite effortless to enter the inbox or send an electronic letter. That’s why we use this tool almost every day. Therefore, it’s only logical for VDR providers to implement the “Email In” feature that allows uploading documents to the virtual storage directly from the email. This solution allows saving time and knocks out all the hassle from the upload process.

virtual data room

Besides that, this feature eases the process of the interaction with a deal room for those who are quite bad in technologies. Being able to utilize the already familiar app they won’t decrease the speed of the workflow of the whole company. Uploading files using this instrument all members of the brand will be able to contribute to the flow of the data.

“View As”

One of the biggest advantages virtual deal rooms have is an exceptional safety. And the most important part is that users can be in control of the safety of their uploaded files. But it is also good to have a chance to check if everything is set up accurately. The “View As” feature allows entering the virtual data room as if you are some other employee or group of users with a certain amount of access. It helps to make sure that they will see more than they have to see and avoid unpleasant situations related to the data leak.

Q&A on Electronic Data Room

Thisinstrumentis great for boosting the teamwork. It will allow solving questions during the deal and making sure everyone is pleased with how things are going. The Q&A feature clearly should be used for M&A and other actions that need many discussions on different matters. With this tool, team members can be confident that they all are on the same page and not missing details.

Watermarks

Even though plenty of virtual data rooms intralinks providers see watermarks as one of their best instruments, this feature commonly get overlooked. It is quite a mistake to not to use this instrument. With a watermark, users can protect their files from leakage and illegal use. If there is any tool in a virtual deal room – you must at least test it. Providers offer a huge diversity of instruments to meet the needs of any company. So every user can basically create their own unique VDR, using a certain set ofinstrumentsand take advantage of using deal room as much as possible.